Digital Tools

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Why Running Your Business in Ten Different Places Is Making Everything Harder

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Why Running Your Business in Ten Different Places Is Making Everything Harder

Most small business owners are not struggling because they’re disorganised.
They’re struggling because their business is scattered everywhere.

Projects in one app, content in another, money tracked somewhere else, client notes in a notebook, screenshots saved in your photos, reminders in your head.
It feels heavy because it is heavy.

And no one can run a business with clarity like that.

This post is for the business owners who are doing everything alone and carrying all the mental weight. If it feels messy, slow, or overwhelming, there is nothing wrong with you. You just don’t have a central system holding everything for you.

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From planner pages to a full business system in Notion: the messy journey behind the MY PA Business Hub

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From planner pages to a full business system in Notion: the messy journey behind the MY PA Business Hub

For the last few months, I have basically been in a cave.

On the outside it looked like “planner season as usual.” Orders going out. Emails coming in. Social posts. Real life.

On the inside, every spare hour was being poured into one question:

How do I take what MY PA does on paper and turn it into a proper business system that lives in Notion.

I thought it would be simple. A few databases. Some views. A nice dashboard.

It wasn't simple.

At several points I seriously considered walking away from it and pretending I never started.

The idea that would not leave me alone

For years, I have watched customers use the MY PA Planner as their weekly control centre. They plan their goals, block their time, review their weeks and actually move things forward.

But there was always this gap.

They were still running the business in their head. Leads. Client work. Invoices. Content. Ideas. To-dos. All in mental tabs.