Why Running Your Business in Ten Different Places Is Making Everything Harder
Most small business owners are not struggling because they are disorganised.
They are struggling because their business is scattered everywhere.
Projects in one app, content in another, money tracked somewhere else, client notes in a notebook, screenshots saved in your photos, reminders in your head. It feels heavy because it is heavy.
And no one can run a business with clarity like that, especially when there is nowhere that holds today, this week and this month in one clear view.
This post is for the business owners who are doing everything alone and carrying all the mental weight. If it feels messy, slow or overwhelming, there is nothing wrong with you. You just do not have a central system holding everything for you.
The Hidden Cost of a Fragmented Business
1. Your brain becomes the system
You are trying to remember client follow ups, tasks, deadlines, ideas, invoices and content all on your own.
Your brain becomes the project manager, the finance department and the personal assistant.
It never switches off.
2. You lose time switching between tools
Tabs, apps and documents scatter your focus. Every tiny context switch drains energy you never get back, and planning your day or your week becomes something you do in your head while already exhausted.
3. Nothing feels truly “under control”
Your goals live in one place, your tasks in another, your content ideas in your photos, and your daily and weekly plans never match the bigger picture.
This is why so many brilliant small business owners feel stuck, guilty or overwhelmed.
It is not the work. It is the fragmentation.
The Shift: Your Business Needs One Home Base
Clarity comes from having one place where everything lives.
A single home base where you can see:
What matters today
What matters this week
Your projects and deadlines
Your leads and sales
Your delivery promises
Your content and visibility plan
Your money snapshot
Your goals and priorities
Your daily, weekly and monthly plans
Everything held together, visible at a glance
When you have one dashboard that shows you the entire business in one calm view, your brain finally gets to rest.
You are not firefighting. You are leading.
This Is Exactly Why I Built The MY PA Business Hub
(And Why The Planner Still Matters)
For years, people were asking me to create a Notion version of the MY PA Planner.
At first, I will be honest, I didn’t really know what Notion was.
I just knew people loved the planner and wanted a way to connect it to how they worked on their laptop.
When I finally explored it properly, I realised how powerful it could be.
You can connect projects, tasks, content, finance and clients in a way normal apps simply can’t.
You can build dashboards that show today, this week and the bigger picture all in one place.
But there was a problem.
The learning curve is steep — very steep.
Most small business owners simply do not have the time or mental bandwidth to build a full system themselves.
So I created the MY PA Business Hub as a plug-and-play system of what I wish someone had given me.
You don’t need to build anything.
You open it, and it’s already your second brain.
The Hub gives you one calm system that holds it all:
Projects
Tasks
Finance
Content
Clients
Delivery
Sales
Ideas
Weekly control
Daily focus
Yearly and monthly planning
And the dashboard shows everything in one clear view, so you always know:
What matters today
What matters this week
What is due
What is coming
What you’re waiting for
How your money looks
Where your time should go
No more jumping between tools.
No more mental overload.
No more wondering where things are.
Just one place.
The Small Details That Make a Big Difference
One of the most powerful features inside the Hub is the way it handles regular actions.
Money check, client follow ups, weekly planning, content scheduling — all the things you have to repeat.
You tick them as done.
The system quietly moves the next due date forward.
Everything returns at the right time without you rewriting anything.
You stop remembering the same tasks every week.
Your system remembers for you.
And The MY PA Planner Has Not Gone Anywhere
The paper planner still sits at the centre of how I plan my days and weeks.
The Hub handles the whole business.
The planner is where you sit down, look at that bigger picture, and decide:
What matters this week
What matters today
Your top three daily priorities
Where your time is actually going
What will genuinely move your business forward
If you love pen and paper, the planner gives you that grounded, focused start to each day — while the Hub holds the structure behind it.
They are not replacements for each other.
They work together.
The Result: Daily and Weekly Control With Real Clarity
When your business lives in one system and your planner reflects it:
You know exactly what matters this week
You know exactly what matters today
Your daily plans actually match your priorities
You stop losing tasks
You feel on top of money
You deliver on time
You show up consistently
You make decisions with confidence
This is not about productivity.
It is about relief.
Final Thoughts
If your business currently lives in ten different places, you’re not alone.
Most small business owners were never given a system — or a daily and weekly planning rhythm — that actually supports them.
Clarity becomes possible the moment everything lives in one place and your daily, weekly and monthly plans flow from it.
👉 Explore the MY PA Business Hub
A calm system and a daily and weekly planning ritual, built to support the business you are building.