Time blocking is one of the simplest and most effective ways to stay focused and organised. It helps you protect your priorities, reduce overwhelm and make sure you are working on the things that actually move your business forward.
In 2026, more entrepreneurs are choosing time blocking over traditional to-do lists because it removes the chaos and gives you a clear rhythm for your days.
Here is a simple guide to help you start using time blocking in 2026.
1. Start with your weekly goals
Time blocking becomes easier when you know what truly matters this week.
Before you plan your time, choose:
your three weekly goals
your key delivery tasks
your visibility tasks
your money tasks
This gives structure to your week before you even start blocking time.
2. Choose your main types of blocks
Instead of planning every hour manually, use simple categories.
Example blocks:
Focus block – deep project work
Admin block – emails, organisation, small tasks
Delivery block – client or customer work
Visibility block – content, marketing, engagement
Money block – invoices, cash flow, follow-ups
Personal block – rest, family, gym
Reset block – weekly tidy or planning
These blocks remove the pressure of deciding what to do next.
3. Block your mornings for focus work
If you only take one thing from this guide, let it be this.
Your mornings are the most valuable time for:
strategic work
income-generating tasks
meaningful projects
planning
deep thinking
Protect your mornings and your business will move forward faster.
4. Add admin and delivery in the afternoon
Afternoons are perfect for:
admin
inbox
meetings
delivery work
content editing
small tasks
This keeps your mornings free for work that requires quiet and focus.
5. Leave space for flexibility
Time blocking is not rigid.
It gives you structure but allows for movement.
Expect:
blocks to shift
plans to change
tasks to move
As long as you stay inside the blocks, your week stays organised.
6. Use buffers between blocks
Short breaks protect your energy and prevent burnout.
Even ten minutes:
resets your mind
helps you switch tasks
reduces stress
keeps your focus stable
Buffers make time blocking sustainable.
7. End your day with a tiny reset
A small daily reset protects tomorrow’s productivity.
Do a quick check:
clear your desk
update tasks
review your blocks for tomorrow
choose your top 3
close tabs
Five minutes can transform the next day.
8. Keep your blocks visible
Your blocks should be in front of you, not hidden in an app.
Use:
a paper planner on your desk
a Notion dashboard
a wall calendar
a daily view
Visibility = consistency.
⭐ Start using time blocking in 2026
Download the free MY PA Digital Planner
A full year of daily layouts and weekly structure to help you start time blocking today.
Download your free planner here.
Explore the full 2026 MY PA Planner
If you want a planner built for weekly control, goals, projects and time blocking, the 2026 edition is your full system.
Explore the 2026 Business Planner